AI tools for live events
10 Essential AI Tools for Event Planning & Marketing
Creating unforgettable events that deliver a great return on investment (ROI) takes time, patience, and an ability to manage multiple moving parts. Let’s face it—event planning can be stressful. That’s where artificial intelligence (AI) comes in. These tools not only save time but also enhance creativity, engagement, and decision-making. Here are 10 essential AI tools that every event planner and marketer should know about.
1. Cvent AI Writing Assistant
Struggling with event content? The Cvent AI Writing Assistant streamlines the process of crafting marketing emails, event descriptions, and RFPs. Its ability to adjust tone and style ensures your content resonates with your audience.
How It Helps: Saves time, increases registrations, and enhances attendee engagement.
2. Synthesia
Create video content, avatars, and voiceovers in over 130 languages without the need for costly production resources. Synthesia simplifies video creation for invitations, tutorials, and multilingual onboarding.
How It Helps: Drastically reduces video production time and costs while making personalized content more accessible.
3. Cvent Video Tools
Repurpose your event videos efficiently by creating chapters, captions, and subtitles. These tools amplify the value of your content and improve accessibility.
How It Helps: Keeps your audience engaged by making videos easier to navigate and understand.
4. ClickUp AI
This AI-powered project management tool organizes your tasks and generates helpful outlines, plans, and email drafts. Visualize tasks through multiple views to streamline your workflow.
How It Helps: Centralizes project management, saving time and reducing stress.
5. Zenus
Using ethical facial analysis, Zenus gathers real-time attendee feedback, such as happiness levels and engagement metrics, without collecting personal data.
How It Helps: Offers detailed analytics to improve event layout, content, and attendee satisfaction.
6. Beautiful.ai
Make stunning presentations in minutes. Beautiful.ai aligns designs to your brand guidelines and allows team collaboration.
How It Helps: Simplifies the creation of impactful presentations for stakeholders, clients, and internal teams.
7. Vendeleux
This data-driven tool analyzes global conferences and events to predict ROI, recommend sponsorships, and optimize your event calendar.
How It Helps: Enhances decision-making by evaluating the impact of potential events.
8. Cvent Recommendations
Machine learning curates personalized schedules for attendees and suggests networking opportunities based on shared interests.
How It Helps: Increases attendee satisfaction by simplifying session selection and networking.
9. Canva
Known for its ease of use, Canva now includes AI features to create stunning designs, video avatars, and music.
How It Helps: Enables quick creation of marketing materials, ensuring brand consistency.
10. Cvent Venue and Vendor Sourcing
Simplify your vendor search using AI-powered matching based on your event's specific requirements, from location to group size.
How It Helps: Saves hours of manual work by curating a personalized vendor list.
Final Thoughts
AI isn’t just a buzzword—it’s a game-changer for event planning and marketing. By leveraging these tools, you can save time, reduce stress, and focus on creating exceptional event experiences. Ready to dive in? Start exploring these AI solutions today and see how they can transform your planning process.
